Exploring the Benefits of Alaan Card for Companies

Managing business expenses shouldn’t feel like an endless cycle of paperwork, lost receipts, and manual approvals. Yet, for many companies, traditional expense management remains a time-consuming burden.

A recent report found that companies lose an average of 5% of their revenue to expense fraud each year, while 19% of expense reports contain errors that require valuable time to correct. These inefficiencies highlight the critical need for a smarter way to manage business spending—one that provides real-time control, automation, and security.

That’s where Alaan comes in. Unlike traditional corporate credit cards, Alaan Card is an AI-powered corporate card that gives businesses complete control over spending, automates expense tracking, and eliminates manual reimbursements, making financial management seamless and efficient.

In this post, we’ll explore how Alaan Card enhances financial control, simplifies business expenses, and helps you optimise your company spending with ease.

The Benefits of Alaan Card for Companies

Efficient corporate expense management is essential for businesses, and Alaan’s Card is designed to streamline this process. Here’s how companies benefit from using Alaan:

1. Eliminates Manual Reimbursements

Traditional reimbursement processes are time-consuming, requiring employees to use personal funds, collect receipts, and wait for approvals. With Alaan Card, businesses eliminate reimbursements entirely—employees can make approved purchases directly using company-issued cards, while finance teams monitor and control spending in real-time.

2. Real-Time Expense Tracking and Visibility

Waiting until the end of the month to review expenses can lead to overspending and budget misalignment. Alaan provides real-time transaction tracking, giving finance teams instant access to every payment made. This ensures complete visibility into business spending, allowing for proactive financial decision-making.

3. Customisable Spend Controls for Better Compliance

Alaan allows businesses to set predefined spending limits, restrict purchases to specific categories, and even approve or decline transactions in real-time. Whether it’s controlling how much an employee can spend on travel or limiting vendor payments to authorised suppliers, Alaan’s smart controls ensure every transaction aligns with company policies.

4. Seamless Accounting Integration for Automated Reconciliation

Reconciling business expenses manually can take hours, if not days. Alaan integrates directly with accounting software, automatically categorising transactions and matching them with receipts. This reduces manual data entry, eliminates errors, and speeds up month-end closing processes.

5. Virtual and Physical Cards for All Business Needs

Alaan offers both virtual and physical corporate cards to accommodate various business spending requirements. Virtual cards are perfect for online payments, SaaS subscriptions, and one-time vendor transactions, while physical cards provide employees with a secure and convenient payment method for travel, meals, and other business expenses.

6. Enhanced Security with AI-Powered Fraud Protection

Corporate spending fraud and unauthorised transactions can significantly impact a company’s financial health. Alaan Corporate Cards come equipped with AI-powered fraud detection and instant transaction alerts, helping businesses prevent misuse and unauthorised spending. Companies can freeze or block cards instantly if suspicious activity is detected.

7. 2% Unlimited Cashback on Every Transaction

Unlike traditional corporate cards that offer limited rewards, Alaan provides businesses 2% unlimited cashback on all international transactions. This allows companies to turn everyday expenses into savings, helping to reinvest funds back into business growth.

By combining automation, real-time tracking, and AI-powered controls, Alaan Corporate Card simplifies expense management while maximising financial efficiency.

Use Cases: How Companies Are Winning with Alaan Corporate Cards

Companies across various industries are transforming their expense management processes with Alaan. From reducing petty cash dependence to streamlining ad spend tracking, businesses are experiencing increased efficiency, cost savings, and greater financial control. Here are some real-world success stories that showcase the impact of Alaan corporate cards.

K4: Eliminating Petty Cash Hassles with an Automated Expense System

K4 was struggling with manual petty cash tracking, which created inefficiencies, increased administrative burdens, and left too much room for human error. By implementing Alaan, they reduced their dependence on petty cash by 90%, shifting to a transparent and scalable expense management system.

Automated receipt tracking simplified the verification process, improving financial transparency and reducing time spent on manual reconciliations.
Real-time transaction monitoring gave K4 instant visibility into company spending, helping department heads make swift, informed decisions.
Easy issuance of multiple cards allowed them to manage expenses seamlessly across teams without additional costs.
Cashback benefits on foreign currency transactions, including online advertising, helped optimise costs and increase savings.

“Alaan’s corporate cards not only streamlined our previously messy processes but also brought transparency and efficiency to our expense management. We’re relieved that petty cash dependence has reduced significantly. The added cashback on international transactions is a huge plus.”

With Alaan, K4 now operates with enhanced oversight, accurate reporting, and proactive budget management—empowering them to scale operations with confidence.

Markathon: From One Shared Card to Full-Fledged Spend Control

As a digital marketing agency, Markathon relies on multiple SaaS tools and advertising platforms to run client campaigns. Initially, the company used a single shared corporate card for all transactions—a process that became increasingly unmanageable as they expanded.

Real-time spend tracking replaced blind spending, giving them full visibility over advertising expenses.
Multiple cards for clients and projects enabled them to categorise payments instantly and streamline client billing.
Merchant locks and spend limits ensured budget adherence while eliminating the risk of overspending.
2% cashback on ad spend helped Markathon maximise savings on high-volume digital campaigns.

“It has been super helpful in keeping track of all the ad spend we handle on behalf of our clients. What a game-changer it has been!”

With Alaan, Markathon shifted from chaotic expense management to a structured, client-level spend tracking system—allowing them to focus on growth and campaign performance rather than financial admin.

CarSwitch: Centralised Control Over Expenses Across Teams

For CarSwitch, managing multiple teams and operational expenses was a major challenge. Their finance team was drowning in paperwork, manually processing reimbursements and petty cash transactions. Switching to Alaan transformed their expense management process.

20+ corporate cards issued instantly, eliminating the hassle of petty cash and slow reimbursements.
Alaan’s mobile app enabled team members to submit, verify, approve, and track expenses effortlessly.
Centralised expense tracking provided finance managers with real-time oversight, improving visibility and control.

“Switching to Alaan saved CarSwitch about one week of work every quarter for our finance team, not to mention better visibility and control over business spend!”

With Alaan, CarSwitch automated expense approvals and reporting, freeing up valuable time and resources to focus on business growth.

SEE Engineering: Reducing Cash Handling and Enhancing Financial Oversight

SEE Engineering faced security and efficiency challenges with cash-based transactions. With Alaan, they achieved:

70% reduction in cash handling, minimising fraud risks.
Stronger financial oversight, with all transactions consolidated into one digital platform.
Improved spending discipline, as employees operated within pre-defined budgets.
Elimination of cash withdrawals, making expense tracking seamless and automated.

“One of Alaan’s best features is the easy upload and approval of bills. With the maker-checker system, we can now assign expenses to cost centres effortlessly—saving us time and ensuring accuracy.”

By implementing Alaan’s smart financial tools, SEE Engineering improved financial discipline, reduced operational risks, and optimised expense tracking.

From reducing petty cash dependency to automating real-time spend tracking, these are just a few examples of how companies using Alaan are revolutionising their expense management.

Conclusion

Traditional corporate cards come with limitations—hidden fees, rigid controls, and a lack of real-time visibility. Alaan redefines what a corporate card can do, offering businesses complete control, automation, and financial efficiency.

With unlimited virtual and physical cards, custom spending controls, real-time tracking, and AI-powered automation, Alaan ensures that every transaction is secure, compliant, and optimized for savings. Plus, with up to 2% cashback on every transaction, your business can turn everyday spending into a powerful financial advantage.

Upgrade to Alaan Corporate Cards and experience a smarter, more rewarding way to manage business expenses. Book a free demo today.

Apart from that, if you want to know more about How Balanced Scorecard Software Improves Strategic Alignment Across Teams then visit our Blog category.